THP-Ghana Attendance

My Leave

Apply for leave and track your requests

Apply for Leave

Your request goes directly to Supervisors & CL for approval. All leave days exclude weekends and public holidays.

🌴

Annual Leave

24 days/yr

🏥

Sick Leave

Medical certificate required

👶

Maternity

~3 months

👨‍👶

Paternity

5 days

🕊

Compassionate

5 days

⏰

Compensatory

For extra days worked

Start Date

End Date

Reason / Notes

Handover Note (optional — your supervisor can download this)

My Leave History

Type	Start	End	Days	Final Approver	Note

Clock In / Out

00:00:00

Signed Out

Hours Today

0.00

hours worked

Days This Month

days present

Avg Hours/Day

0.00

average

Early Exits

this month

Team Dashboard

📈 HR Analytics

🎂 Birthdays This Month

Department Ratio

Employment Status

📋 Today's Attendance

Name	Unit	In	Out	Hours	Status

Team Records

Attendance records for your unit

Records

All Active Done Early

Showing 0 records

Date	Name	In	Out	Hours	Status

My Attendance Logs

Your personal attendance history

Records

Showing 0 records

Date	Unit	In	Out	Hours	Status

Leave Review

Review leave requests from your team — your decision forwards them to the Country Leader for final sign-off

Pending My Review

Staff	Type	Dates	Days	Reason	Doc	Action

Attendance Report

Present staff attendance summary

Records

From To

🔍

📄 Staff Contracts

Track contract expiry dates and get early reminders before renewal is due

Contract Status

🔍

Staff	Unit	Contract Start	Contract End	Status	Actions

💡 Note: 🔴 = expired or expiring within 30 days, 🟠 = within 60 days, 🟢 = beyond 60 days. Click "Edit" to set or update a staff member's contract dates.

🗂 Staff Files

Personnel records — contact, next of kin, statutory details & documents

Staff Files

🔍

Staff	Unit	Phone	File Status	Actions

💡 Note: Visible to HR, Country Leader and Admin only. "Complete" = personal, next-of-kin and statutory details filled. Documents upload to the THP-Ghana HR Documents folder on Google Drive.

🎂 Birthdays

From staff file dates of birth — nearest first

➕ Add / Update Date of Birth

Staff

Date of Birth

Upcoming

Staff	Unit	Birthday	In	Actions

💡 Add dates of birth in HR Files for staff missing here.

📣 Announcements

Post office-wide notices

Title

Message

Also email all staff

📁 File Manager

Organizational document library — HR controls what staff can read

Library

Document	Category	Who Can View	Access	Uploaded	Actions

📊 Performance Appraisal

Annual Performance Review — KPAs, weightings, self & manager ratings

Appraisals

Staff	Period	Type	Final Score	Rating	Status	Reviewed	Actions

Rating scale: 1 Unsatisfactory · 2 Below Criteria · 3 Achieved Criteria · 4 Above Criteria · 5 Exceeded All Criteria. Final score is the weighted average of KPA ratings (weightings must total 100%).

🧑‍💼 Recruitment

Vacancies and candidate pipeline

Pipeline

Vacancies

Position	Unit	Type	Openings	Status	Closing	Applicants

Candidates

Candidate	Applied For	Contact	Stage	Rating	CV	Applied

🎓 Training

Courses, certificates and expiry tracking

Records

Staff	Course	Provider	Completed	Expiry	Cert

⚖ Lifecycle & Cases

Confidential — visible to HR and Admin only

Case Log

Staff	Type	Opened	Status	Summary	Outcome

🌳 Org Chart

Organogram — reporting lines, editable by HR

Organogram

💡 Note: The chart is built from each person's line manager. Hover a box and click ✏ to set their manager, position title and position order. Anyone without a manager appears at the top level.

✨ Ask HR

Instant answers from your own attendance, leave and HR data

Assistant

💡 Note: This assistant reads only your THP-Ghana data held in this system — nothing is sent to any external service.

🛡 Audit Trail

Record of key actions taken in the system

Activity Log

When	Who	Action	Category	Affected	Detail

₵ Payroll

Monthly salary processing, payslips and statutory returns

Monthly Run

Staff	Basic	Allowances	Gross	SSNIT 5.5%	Provident Fund	PAYE	Net Pay	Employer Cost

Statutory Settings

SSNIT Employee % SSNIT Employer % SSNIT Ceiling (GH₵/mo) Provident Fund Max % Extra Tax Relief % (Tier 2)

PAYE bands (2026 defaults): 490@0% · 110@5% · 130@10% · 3,166.67@17.5% · 16,000@25% · 30,520@30% · above@35%. Salaries are entered per staff via ✏ Setup on each row.

📒 Leave History

Record of all leave decisions you've made

Decision Log

0 records

Staff	Unit	Type	Dates	Days	Decision	Your Note	Date Decided

My Profile

Update your contact information

👤 Manager

— · Manager

Email Address

Date of Birth

Phone Number

Emergency Contact (Name & Phone)

Leave Approval Delegation

Allow someone to approve leave on your behalf when you are out of office

🔄 Delegation Settings

Delegate To

Delegation Start

Delegation End

Change Password

Update your account password

Set New Password

🔐

First time signing in?

You are using a default password. Please change it now to secure your account.

Current Password

New Password

Confirm New Password

⚠ If you use multiple devices, your new password will apply on all devices after the next sync.

Control Panel

Attendance by Unit

Status Breakdown

All Records

Company-wide attendance data

All Records

All Active Done Early

Showing 0 records

Date	Name	Unit	In	Out	Hours	Status	Action

Staff Management

Add, edit or remove staff accounts

Add New Staff Member

Staff ID

Full Name

Unit

Role

Gender

Supervisor

Password

Email (for notifications)

Phone (for SMS)

Leave Management

All leave requests across the organisation

All Leave Requests

Staff	Unit	Type	Dates	Days	Reason	Supervisor	Final Approver	Action

📒 Leave Register

Official HR record of all finalized leave decisions

Finalized Leave Records

0 records

Staff	Unit	Type	Start	End	Days	Supervisor	Final Approver	Status	Notes	Date

Staff Reports

Per-staff attendance summary

Summary Report

ID	Name	Unit	Role	Days	Hrs	Avg	Early	Rate

Entrance QR Code

Print and place at the office entrance

🌐 Hosted URL

THP-Ghana Staff Attendance

Scan with your phone camera to clock in or out

Enter your hosted URL above

Country Leader Delegation

Allow someone to approve leave on the Country Leader's behalf when she is out of office

🔄 Delegation Settings

Delegate To

Delegation Start

Delegation End

Google Sheets Mirror

Backup sync & email notification settings

GAS Connection (Email & Backup)

⚠ Not Connected

📊 Primary database: Supabase (fast, 100-300ms responses)
📋 Google Sheets: Auto-backup mirror every 6 hours
📧 Apps Script: Handles email notifications (leave decisions, password changes)

Apps Script Web App URL (for emails & mirror)

📋 Setup Guide

Create a Google Sheet — Go to sheets.google.com, create a new spreadsheet named THP Attendance.

Open Apps Script — Click Extensions → Apps Script. Delete existing code.

Paste Code.gs — Copy the full contents of Code.gs and paste it. Save.

Deploy as Web App — Deploy → New Deployment. Type: Web App. Execute as: Me. Access: Anyone. Authorise.

Paste URL above — Copy the Web App URL and paste it in the field above. Save & Connect.

Email notifications — Add staff email addresses in Staff Management. The system will email clock-in/out confirmations and leave decisions automatically via Gmail.

📅 Public Holidays

Manage Ghana public holidays and custom office closures

Holidays for

0 holidays

Add Holiday

Holiday Name

Date

Type

Recurring yearly

Date	Holiday	Type	Scope	Actions

💡 Tips: Click "Seed Ghana Holidays" to auto-populate all 15 standard holidays for the selected year (incl. Eid estimates & Farmer's Day). Eid dates are estimated — update them when the government announces official dates. You can also add government-declared holiday extensions or custom office closures.

📄 Staff Contracts

Track contract expiry dates and get early reminders before renewal is due

Contract Status

🔍

Staff	Unit	Contract Start	Contract End	Status	Actions

💡 Note: 🔴 = expired or expiring within 30 days, 🟠 = within 60 days, 🟢 = beyond 60 days. Click "Edit" to set or update a staff member's contract dates.

🗂 Staff Files

Personnel records — contact, next of kin, statutory details & documents

Staff Files

🔍

Staff	Unit	Phone	File Status	Actions

💡 Note: Visible to HR, Country Leader and Admin only. "Complete" = personal, next-of-kin and statutory details filled. Documents upload to the THP-Ghana HR Documents folder on Google Drive.

🔑 Privileges

Assign who can see the HR suite, Cases, and Payroll

Access Matrix

Staff	HR Suite	Cases	Payroll

💡 Note: HR Suite & Cases appear on manager dashboards; Payroll works for both manager and staff accounts. Changes take effect at the person's next login. If nothing is saved here, defaults apply (HR: Edna & Agatha · Cases: Edna · Payroll: Ernest & Emmanuel).

Change Admin Password

Update the administrator account password

🔑 Admin Password

Current Password

New Password

Confirm New Password

Clock In / Out

✈️ Register Work Trip

⚠ Early Departure

📣 Announcements

📁 Documents from HR

My Attendance Logs

Records

Leave Management

Apply for Leave

My Leave History

My QR Code

Your Personal QR

My Profile

👤 Staff

₵ Payroll

Monthly Run

Statutory Settings

📊 My Appraisal

My Reviews

📁 Documents

Change Password

🔑 Set New Password

My Leave

Apply for Leave

My Leave History

Clock In / Out

✈️ Register Work Trip

⚠ Early Departure

Team Dashboard

📈 HR Analytics

🎂 Birthdays This Month

Department Ratio

Employment Status

📋 Today's Attendance

Team Records

Records

My Attendance Logs

Records

Leave Review

Pending My Review

Attendance Report

Records

📄 Staff Contracts

Contract Status

🗂 Staff Files

Staff Files

🎂 Birthdays

➕ Add / Update Date of Birth

Upcoming

📣 Announcements

📁 File Manager

Library

📊 Performance Appraisal

Appraisals

🧑‍💼 Recruitment

Pipeline

Vacancies

Candidates

🎓 Training

Records

⚖ Lifecycle & Cases

Case Log

🌳 Org Chart

Organogram

✨ Ask HR

Assistant

🛡 Audit Trail

Activity Log

₵ Payroll

Monthly Run

Statutory Settings

📒 Leave History

Decision Log

My Profile

👤 Manager

Leave Approval Delegation

🔄 Delegation Settings

Change Password

Set New Password

Control Panel